15+
Hours Saved Per Week
Assignors report saving an average of 15+ hours per week by automating complex official assignments, conflict resolution, and last-minute substitutions.
PLAYBOOK
Officials Assigning Software
Playbook's intelligent officials assigning software eliminates the headaches of referee scheduling. Assign the right officials to every game, automatically balance workloads, handle certification requirements, and easily manage last-minute changes — all with our AI-powered platform.
Auto-assign qualified officials in minutes
Balance workloads across your officiating crew
Handle substitutions with one-click solutions
Get Your 3 Month Free Trial
See our software in action and get 20 hours of AI Agent Development tailored to your organization (automate official assignments, qualification tracking, payment processing, or scheduling)
VIP Ticket Access
Get 2 VIP Tickets to any championship game of your choice when you book a demo.
As seen on
Officials Assigning Software
Save 15+ hours per week on official assignments. Trusted by 800+ leagues and sports organizations nationwide.
#1
Ranked Officials Management Solution
The top-rated officials assigning software for leagues of all sizes — trusted by assignors, referee coordinators, and sports administrators nationwide.
98%
Assignment Acceptance Rate
Our AI-powered assignment algorithms ensure optimal matching of officials to games based on qualifications, travel distance, workload balance, and availability preferences.
Exclusive Officials Assigning Tools
Our platform offers specialized assigning tools designed specifically for referee coordinators to eliminate assignment headaches, handle complex certification requirements, and create perfect official schedules every time.
AI Assignment Generator
Create perfectly balanced official assignments in minutes with our AI-powered generator that handles certification levels, travel distances, and official preferences automatically.
Certification Tracking
Our intelligent certification tracking system automatically ensures that only properly qualified officials are assigned to games based on level, sport, and special certification requirements.
Substitution Manager
Easily handle last-minute cancellations and substitutions with our one-click solution that finds qualified replacement officials and automatically notifies all affected parties. Never leave a game uncovered again.
Mobile Assignment Access
Give officials instant access to their assignments, real-time updates for game changes, and automated notifications for upcoming games with travel directions and special instructions.
Travel Optimization
Optimize official assignments across multiple venues with intelligent algorithms that minimize travel time between locations while ensuring proper coverage for all games.
Assignment Analytics
Gain insights into official performance, assignment equity, travel efficiency, and workload balance with our powerful assignment analytics dashboard. Monitor key metrics in real-time.
Officials Assigning Solutions
Our specialized assigning platform addresses the unique challenges of officials management with tailored solutions for qualification tracking, workload balancing, travel optimization, and last-minute substitutions.
Qualification Management
Easily track and manage official certifications, experience levels, and special qualifications to ensure the right officials are assigned to the appropriate games.
- Certification tracking for all officials
- Automatic qualification matching for games
- Expiration notifications for certifications
POPULAR
Workload Balancing
Ensure fair distribution of assignments across your officiating crew with intelligent algorithms that balance workload, game levels, and travel requirements.
- Equitable game distribution for all officials
- Balanced game levels for development
- Fair travel requirements across the crew
Substitution Management
Quickly handle last-minute changes with our intelligent substitution system that finds qualified replacements and automatically handles all communications.
- One-click substitutions for emergencies
- Automatic notifications to all parties
- Qualification matching for replacements
Officials Assigning Success Story
This officials assigning software completely transformed how we manage our referee assignments. What used to take me 15+ hours of manual work each week now happens in minutes.
Our officials love the balanced workloads, and complaints about unfair travel distances have dropped to zero. The automatic substitution feature has been a lifesaver, especially during our busy season when we had to replace 25+ officials with just a few clicks.
90%
Reduction in Assignment Time
98%
Assignment Acceptance Rate
SUCCESS STORIES
Playbook Success Stories
See how organizations transformed their operations with our services.
VOLLEYBALL
LEAGUE
United States Youth Volleyball League (USYVL) & Playbook's Teammate AI
Discover how the nation's largest youth volleyball league with over 200 programs transformed their scheduling operations with Playbook's AI-powered scheduling software.
85%
Admin Time Saved
100+
Hours Saved Per Season
200+
Programs Managed
Frequently Asked Questions
Get answers to common questions about our officials assigning software and how it can help streamline your officiating operations.
Our AI-powered assigning engine handles even the most complex certification requirements with ease. You can track and manage:
- Multiple certification levels across different sports
- Expiration dates and renewal reminders
- Special qualifications for specific game types
- Experience levels and performance ratings
- Background check status and compliance
- Training completion and continuing education
The system automatically ensures that only properly qualified officials are assigned to games, eliminating the risk of compliance issues or mismatched skill levels.
Absolutely! Our system excels at handling last-minute changes with minimal disruption:
- One-click substitution that automatically finds qualified replacements
- Instant notifications to all affected officials and administrators
- Automatic qualification matching for replacement officials
- Emergency mass reassignment tools for weather events
- Change tracking and audit logs for all assignment modifications
Assignors report saving 8-12 hours per week during busy seasons just on substitution management tasks alone.
Our workload balancing system is sophisticated and equitable, considering multiple factors:
- Total number of games assigned per official
- Game levels and difficulty ratings
- Travel distances and geographic preferences
- Official development goals and advancement paths
- Requested time off and availability constraints
The system automatically generates balanced assignments across your officiating crew, ensuring no one is overworked or underutilized. Administrators can set equity parameters and monitor balance metrics through our comprehensive analytics dashboard.
We provide comprehensive support throughout your implementation journey:
- Dedicated implementation specialist assigned to your account
- Initial setup and configuration of your officials database
- Data migration assistance from previous systems
- Custom training sessions for assignors and administrators
- 24/7 technical support via chat, email, and phone
Most organizations are fully operational within 1-2 weeks, and our support team remains available to ensure your success throughout your subscription period.
Our pricing is transparent and scales with your organization size:
- Small organizations (up to 50 officials): $89/month
- Medium organizations (51-150 officials): $179/month
- Large organizations (151-300 officials): $279/month
- Enterprise (300+ officials): Custom pricing
All plans include unlimited administrators, full feature access, and standard support. Annual subscriptions receive a 20% discount. We also offer special pricing for non-profit organizations and youth sports associations.
Schedule a demo with our team to get a personalized quote for your specific needs.
Still have questions?
Our officials assigning specialists are ready to help you create the perfect assignment solution for your organization.
TESTIMONIALS
What Our Clients Say About Our Officials Assigning
Trusted by assignors and sports organizations for perfect official assignments nationwide
Rebecca T.
Officials Coordinator
"This officials assigning software has completely transformed how we manage our referee assignments. What used to take me 12+ hours each week now takes less than 45 minutes, and the assignments are perfectly balanced."
David M.
State Referee Administrator
"The certification tracking system is a game-changer. We manage over 500 officials with different certification levels, and the software ensures only qualified officials are assigned to appropriate games."
Patricia K.
League Commissioner
"The last-minute substitution feature has been invaluable for our organization. We can now find qualified replacements within minutes when officials cancel, ensuring games are never left uncovered."
Streamline Your Officials Assigning
Purpose-built assigning software for sports organizations and referee coordinators of all sizes
Exclusive Offers
-
VIP Ticket Access
Get 2 VIP Tickets to any championship game of your choice when you book a demo.
-
AI Assignment Development
Receive 20 hours of custom AI assignment development tailored for your organization's unique requirements. Our assigning experts will create custom algorithms for your specific needs.
-
Extended Assigning Trial
Enjoy 3 months FREE access to Playbook's complete officials assigning system with unlimited assignment creation and certification tracking.